How to add Public Folder Contacts to the list of Address Books in Outlook so anyone can send e-mail to a shared contact

doverton — Mon, 09 Apr 2007 22:49:00 GMT

I was recently asked by someone how to do this. Considering the fact that there are pre-defined public folders in SBS, including those for contacts I thought it was worth sharing this with a wider audience. Set this up for a customer using SBS and they can easily share contacts across the whole business. Add the contacts folder to the favourties list and they are also cached offline :-)

I found the answer by experimentation, but then this article describes it well too. The magic tab in Office 2007 (and 2003) is pictured below from my system.

How to add Public Folder Contacts to the list of Address Books

First thing you need to make sure that the public folders has a contact list created. Also, double check the permissions so that your users can view the contact list.

To setup the Contact List in the Address Book navigate to your public folder and find the contact list you want to add.

Right-click on the Contacts Folder and click properties.

Click on the Outlook Address Book tab.

Check the box next to “Show this folder as an email address book.

If the check box is unavailable you need to add the Outlook Address Book to your profile.

Click on the Tools menu and then click on Email Accounts.

Click Add a new directory or address book, and then click next.

Click Add additional Address book, and then click next.

Click Outlook Address Book, and then click next.

Click OK and restart outlook.

After this is complete you can go back to the contact list and then follow the steps on adding the contact list to your address book.

Source: How to add Public Folder Contacts to the list of Address Books - AppRiver

ttfn

David

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How to add Public Folder Contacts to the list of Address Books in Outlook so anyone can send e-mail to a shared contact