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David Overton's Blog » Best Practices for Exchange Server Public Folders
Best Practices for Exchange Server Public Folders

I have been asked lots of questions about public folders recently and thought this little section here might come in handy. It is from the Best Practices for Exchange Server Public Folders site on Technet and is geared towards Exchange Server 2000/2003.  I have snipped just the articles that I think are useful, so there are more on the page above including the ability to take the document offline.

Which Solution Works for You?

Before you deploy Exchange 2000 Server or Exchange Server 2003 public folders, you should make sure that the functionality that is provided by public folders meets your business needs. It is a good idea to evaluate the features and functionality that are provided by public folders and to compare them to the data repository solution that is provided by Microsoft Windows® SharePoint® Products and Technologies.

For detailed information about both options, see Selecting the Appropriate Public Folder Solution.

How to Select the Appropriate Client

After you have decided to use public folders, you must determine which client is best suited for your public folder needs. To make this determination, you should understand the difference between the two available top-level hierarchies for public folders and which type of top-level hierarchy suits your organization.

For detailed information about how to select a client for Exchange public folder access, see Selecting the Appropriate Client for Exchange Public Folder Access.

How to Manage Referrals

When a user connects to a public folder store that does not contain a copy of the content that the user is looking for, the user is redirected to another store that has a copy of the content. This process is called referral.

For detailed information about referrals, see Exchange Public Folder Best Practices: Understanding Referrals.

How to Mail-Enable Public Folders

In Exchange Server 5.5, all public folders were mail-enabled and hidden by default. In Exchange 2000 Server and Exchange Server 2003, folders can be mail-enabled or mail-disabled, depending on whether the Exchange Server organization is in mixed mode or in native mode.

Mail-enabling allows authorized users to post items to public folders by using standard e-mail. After you understand how public folder e-mail messages are routed, you can configure Exchange Server to optimize message delivery for public folders.

For detailed information about how e-mail is delivered to public folders and how you can configure Exchange Server to optimize e-mail delivery to public folders, see Exchange Public Folder Best Practices: Mail-Enabling Public Folders.

ttfn

David

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Posted Wed, Jun 27 2007 9:12 AM by David Overton
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Comments

University Update-Microsoft Windows-Best Practices for Exchange Server Public Folders wrote University Update-Microsoft Windows-Best Practices for Exchange Server Public Folders
on Wed, Jun 27 2007 11:53 AM

Pingback from  University Update-Microsoft Windows-Best Practices for Exchange Server Public Folders

Javier Mckenney wrote re: Best Practices for Exchange Server Public Folders
on Thu, Feb 5 2009 4:37 PM

For exchange server public folders security assigning I can recommend using <a href="http://www.exchangemailboxpermissions.com">security explorer for exchange</a>  that is a part of scriptlogic's <a href="www.scriptlogic.com/.../exchange-management-tools.asp">exchange management soluton</a>.

This tool provides very intuitive way for managing public folder permissions like calendars, contacts and inbox as well as granular permissions backup and restore of all or particular exchange objects.

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